UHR activates final piece of online recruiting/hiring system

Following the successful relaunch of the electronic letter of intent last month, the final stage of Iowa State's online recruiting and hiring system (PeopleAdmin7) went live on July 21. Onboarding refers to the paperwork -- university, state and federal -- that all new hires must fill out, as well as university information and resources that are shared with new employees.

Employee onboarding checklist

  • Register for Net-ID
  • Equal Opportunity voluntary disclosure
  • Address information
  • W-4 withholding
  • Direct deposit
  • I-9 form
  • Register for benefits/ retirement enrollment session
  • Employee benefits enrollment
  • Retirement benefits enrollment
  • Conflicts of interest and commitment disclosure
  • Emergency contact information
  • ISU Alert sign-up
  • Register for University Orientation

The onboarding experience can begin once the hiring department confirms a hire in PeopleAdmin7, whether for a faculty, professional and scientific or merit position. Administered through AccessPlus, the onboarding self-service portal features a menu of 13 action items. An employee has 31 days from his or her start date to complete the items on the list.

University human resources (UHR) director Ed Holland said onboarding is intended to engage new employees early and contribute to their sense of belonging, provide clarity and direction with administrative processes, and generally ease some of the uncertainty associated with beginning a new career. The automated system should complement local onboarding processes in place in colleges, departments and offices.

"This collaborative effort will help ensure a new faculty or staff member arrives at Iowa State ready for success in his or her new position," Holland said.

Onboarding demonstration and feedback sessions were conducted with a variety of campus constituents, including human resource liaisons, departmental users, university administrators and members of the UHR team and information technology group.

Questions about onboarding can be emailed to onboarding@iastate.edu or directed to Holland, 294-4800.