Workshops will share progress in WorkCyte Phase II

A multiyear effort to bring student-related functions and all receivables into Iowa State's Workday platform is introducing a series of readiness workshops this year to provide faculty and staff with progress updates on specific functions -- and opportunities to ask questions. Once a month, from October to April, employees whose jobs will be impacted receive an invitation to a specific workshop. But all employees are welcome at any of the workshops, which will be hosted on Webex and archived.

WorkCyte Phase II: Student information and receivables

The changes will affect nearly all faculty, staff and students, replacing aging software systems such as ADIN and AccessPlus. Initial uses in Phase II are scheduled to begin in June 2023 and continue through November 2024.

Each workshop is intended to answer a few basic questions: What will the changes look like? How will they impact my daily responsibilities?

The first readiness workshop on Wednesday, Oct. 19 (3:10-4 p.m.), will share progress on courses and course section components. Members of the curriculum management team within WorkCyte II will summarize their work to date, explain new terminology and lead a short demonstration of the software. Participants can ask questions in the chat function or during the Q&A portion of the workshop. Register online to receive the Webex invitation.

Staff doing the work will share it

The presenters of each readiness workshop will be the functional experts responsible for the configuration and design of the system related to that workshop's topic, said Geoff Janes, director of systems in the admissions office and a project management team member. These experts include staff from the offices of the registrar, academic advising, admissions, student financial aid and accounts receivable and the Graduate College.

Dates and themes for other readiness workshop are:

  • Nov. 9, Recruiting and admissions
  • Dec. 7, Academic record
  • January, Registration and class management
  • February, Advising and academic planning
  • March, Student financials, financial aid
  • April, Grading overview


Related stories