Registrar's office implements new schedule change forms

With the university's contract with DocuSign expiring this spring, the office of the registrar selected another e-signature platform, Microsoft Forms' Power Automate, for its schedule change forms. New versions of the student-initiated and administrator-initiated schedule change forms are set to go live Monday, Feb. 28. They'll continue to be housed in Registrar Forms in AccessPlus.

Any DocuSign schedule change forms in transit on Feb. 28 will be processed.

Student-initiated change form

Unlike the current version, the new student-initiated schedule change form will route to both the instructor and advisor, in accordance with ISU signatory policy. The student's request will appear via email notification, with a text summary of the request being made. The staff person may approve or decline from that email notification.

For most schedule change requests, the receiver must respond to the emailed notification or the request will time out and be voided. In the case of course drop requests, the instructor has four days to respond before the form automatically routes to the advisor. If a student submits a request to a person not authorized to make that decision, the best practice is for that person to deny the request and note in the comments box what further steps the student should take.

Administrator-initiated change form

The administrator-initiated version doesn't require approval routing and is delivered to the registrar's office for processing. When a faculty or staff person submits this form, it is assumed that appropriate permissions have been granted. It may be used by advisors, major professors, program/department staff or college student services staff to approve and process a schedule change when no additional permission is necessary. A comments section allows the administrator to add any pertinent notes.

More information on the schedule change process and policy is available on the registrar's office website.


These multi-slide tutorials explain the process for using the new change forms in MS Power Automate.