Large Workday Student data transfer begins Jan. 27

The most significant implementation yet for the university's transition from legacy student information systems to Workday Student is set to begin next weekend.


A timeline of activities during the data transfer from legacy systems to Workday is available. A video tour of Workday also is available as well as several how-to articles focused on Workday Student. 

More than 32 million rows of student and supporting data, representing decades of information from legacy systems, including AccessPlus and ADIN, will move into Workday from Jan. 27 to Feb. 25. The 24/7 process may lead to slower results when faculty and staff initiate reports or complete tasks in Workday. Additionally, faculty and staff may experience delays when requesting new reports or changes to existing reports in Workday.

"The implementation of Workday Student is in two phases," said information technology services Workday cutover lead Brian Ntem. "The first took place in June 2023, dealing mostly with admissions and some financial aid. This next phase represents the bulk of information moving into Workday Student." 

The student records and accompanying data are divided into "active" -- students with a recorded grade since fall 2017 -- and historical. The active group consists of 108,000 students, including a lifelong learner dating back to 1967, while the historical group includes another 360,000 students, including three with records from 1932.

Ntem emphasized that the information remaining in the legacy systems after the transition will not be lost.

"The remaining data will stay in the systems until it can be archived and the legacy systems sunset," he said. "The data will not be lost, but it will not stay in AccessPlus and ADIN forever."

Busiest time

The bulk of data transfer will take place Feb. 10-18. All employees are asked to avoid running long, complex reports or other high data-driven activities that may put additional strain on the system.

"People may notice it in their day-to-day work in Workday with a slower response time," Ntem said. "If you're trying to fill out a vacation request or load a report, it may be slow to run."

Other transition periods are scheduled, and impacted employees will be contacted separately.

On March 4, students will have access to Workday for the first time. Later that month, students will begin registering for fall classes in Workday.