Workday teams will focus on unit-level impacts

Expect to hear more about WorkCyte -- and especially Workday -- from your colleagues. The WorkCyte team will dispatch newly formed "PIT crews" this week to help units prepare for the Workday software platform set to go live next year.

Unit-level PIT (project implementation team) crews will provide their colleagues with Workday information and how it will affect their day-to-day activities.

"We're at that pivotal point in the project where we need to have more focused conversations around direct unit impacts," said Kristen Constant, interim vice president and chief information officer. "We want to make sure the individuals serving on the PIT crews are getting the specific information they need -- to help them understand how Workday directly impacts them and the units they're representing."

First responders

Many PIT crew members already are involved in the WorkCyte initiative. Key communicators and technical experts also are being asked to join the teams, which will have from five to 25 members each. Led by a crew chief, the PIT crews will work closely with the WorkCyte change management team.

Five PIT crews are being formed at the divisional level -- finance, president, provost, student affairs and university services. More are being established within those broad groups, including college-specific crews.

With a focus on their own units, PIT crews will:

  • Review WorkCyte changes
  • Develop implementation plans
  • Identify Workday roles and relevant procedure/policy changes
  • Collaborate with WorkCyte change liaisons to communicate information to unit colleagues
  • Determine appropriate employee training needs

Bridging the gap

Constant said the PIT crews also will keep communication lines open from the unit level to university and WorkCyte project leaders.

"An important part of this effort is to keep leadership apprised of the status of project-related activities and decisions," she said.

"Workday implementation planning for the units is being done by the people who know the units best -- their own personnel. No one knows the unit better than the people who work there, and no one will care as much about the decisions being made as them," Constant said.