Two weeks before the U.S. Department of Labor's Dec. 1 deadline to implement new Fair Labor Standards Act (FLSA) overtime regulations, Iowa State continues to move forward with employee training and tools development. Following is a summary of the university's progress, including the number of employees impacted by the change, training totals and available tools.
Employee numbers
Iowa State notified all employees and their supervisors impacted by the new overtime regulations. The chart below details the types and total of notifications sent.
By the numbers: FLSA notices
|
P&S employees, nonexempt notices |
592 |
|
P&S employees, exempt notices with no pay increases |
129 |
|
P&S employees, exempt notices with pay increases |
87 |
|
Total P&S notices |
808 |
|
Post-doc, nonexempt notices (part-time) |
26 |
|
Faculty notices |
3 |
|
Total employee notices |
837 |
Training summary
Training continues for employees who will become eligible for overtime pay (nonexempt) beginning Dec. 1 and their supervisors. Visit Learn@ISU to sign up for FLSA training. As of this week:
- 60 percent of impacted employees and 54 percent of their supervisors have completed the required online training
- 69 percent of time entry staff have completed the required online training and have attended, or are enrolled in, the in-person work sessions
- 25 additional supervisor work sessions have been added to the training lineup, Nov. 21 through Dec. 2. Go to Learn@ISU to enroll in one of these sessions.
Tools update
- University human resources (UHR) released a new version of the Nonexempt Wage and Hour Report earlier this week; future enhancements are planned
- UHR is developing a video for nonexempt employees and their supervisors that will help explain how to complete the Nonexempt Wage and Hour Report; the video should be available Nov. 18
- Those who want to learn more about Tracy Time, another university-approved timekeeping system, are encouraged to attend one of two informational sessions scheduled for Dec. 8; sign up at Learn@ISU
- Additional updates have been released to the Guide for FLSA and Timekeeping Responsibilities for Nonexempt Employees
- A guide for Understanding Pay Detail in AccessPlus for Nonexempt Employees has been developed to help nonexempt employees understand how to read their future pay statements
Next steps
UHR and the university counsel staff continue to develop procedures to comply with FLSA. Currently they are evaluating processes for new hires, reclassification, annual salary adjustments and full-time equivalent (FTE) changes. Many of these procedures and others likely will require modification to maintain FLSA compliance. Look for additional information about these changes in December.
Questions, comments or concerns about the FLSA changes may be emailed to FLSA@iastate.edu.
Related stories
- Online, in-person training helps answer FLSA questions, Nov. 10, 2016
- FLSA-impacted employees receive letters, training underway, Nov. 3, 2016
- Training sessions for FLSA-impacted employees begin Nov. 1, Oct. 27, 2016
- Key FLSA dates, timelines established, Oct. 20, 2016
- ISU leaders continue FLSA discussions, decisions, Oct. 13, 2016
- Where to find out about more FLSA changes, Oct. 6, 2016
- New overtime regulations go into effect Dec. 1, Sept. 29, 2016
